Invitation

You are invited to participate in the National Histology Conference as a sponsor and/or exhibitor.

The meeting is the premier event for histology in Australia and the Asia Pacific region and expects to attract between 250-350 National and International delegates, providing you with an excellent opportunity to market your company and its services.

Support of the meeting and exhibition will provide your organisation with a number of key benefits.

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Networking opportunities during the meeting to promote your organisation’s products and services directly to key decision makers.
  • Your organisation will be perceived to be a keen and vital supporter of histology in Australia, New Zealand and the Asia Pacific region.
  • Supporters of the meeting will consolidate existing industry relationships and develop new ones.

Conference Manager

Please contact Anna Patterson at Conference Design to discuss supporting the Meeting.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the meeting at the designated levels.

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward; the Committee is happy to negotiate a package that will be of maximum benefit to your organisation and the meeting.

Please contact Anna Boyes at Conference Design Pty Ltd to discuss sponsorship and exhibition opportunities. All costs are in Australian Dollars and include GST.

Please click on the options below to see the different packages available.

Platinum Sponsorship Opportunities - AUD$12,000 (incl GST)

Platinum Sponsor AUD$12,000 (incl. GST)

Becoming a Platinum Sponsor gives your organisation the opportunity to develop an on-going relationship with the meeting delegates and association members.

Benefits:

  • Logo and acknowledgement as a Platinum Sponsor on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as Platinum Sponsor at the commencement of the meeting
  • Two banners displayed during the meeting: one in the plenary hall and one in the catering area (provided by sponsor)
  • Two full conference registrations, including the Welcome Reception and the Conference Dinner
  • Two exhibitor registrations, including the Welcome Reception
  • Two exhibition booth in a preferred position (subject to the date of booking)
  • Logo, company profile & hyperlink on the meeting website
  • Logo, company profile & hyperlink on the meeting App
  • One full slide advert included in rotating plenary holding slides (provided by sponsor)
  • Two PDF e-satchel inserts
  • One physical satchel insert
  • Delegate list

Each Platinum sponsor can also select one of the following packages (subject to time of booking):

  • Gala Dinner Sponsor – SOLD
  • Saturday Plenary Sponsor
  • Barista Café Sponsor – SOLD
  • Name Badge / Lanyard – SOLD
Platinum-Sponsor
exhibition_space_included

Gala Dinner Sponsor – SOLD

The Dinner is always the highlight of the meeting. This year it will be held on Saturday evening at the stunning Glen Albyn Estate. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address delegates.

Benefits:

  • Two tickets to the Gala Dinner (additional tickets can be purchased)
  • Two banners displayed during the Gala dinner (provided by sponsor)
  • Opportunity to address guests at the Gala Dinner (5 minutes)
  • Opportunity to reserve up to two tables in a preferred position at the Gala Dinner
  • Opportunity to present a small promotional gift to guests at the Gala Dinner (to be supplied by sponsor)
  • Opportunity to select the colour theme for the dinner
  • Logo printed on menus
  • Logo displayed on online program beside dinner
GAE
Dako_300x200
Sponsored by Dako, Agilent Pathology Solutions

Saturday Plenary Sponsor

Benefits:

  • Two additional banners displayed at the front of the auditorium during the Saturday Plenary sessions (provided by sponsor)
  • Opportunity to address delegates during one Saturday plenary session (5 minutes)
  • Opportunity to chair a session
  • Logo displayed on online program beside Saturday Plenary session
  • Opportunity to include a small promotional item in the satchel
  • Logo displayed on an individual sponsor’s slide at the start and during breaks during the Saturday plenary session
  • Up to two slide adverts displayed between oral presentations during the Saturday plenary sessions
Rostrum with microphone and red curtain waiting for speech.

Barista Cafe Sponsor – SOLD

This opportunity allows you to have the hugely popular barista cafe adjoined to your booth.  The cafe will have a barista serving coffee, hot chocolate and tea from morning tea to afternoon tea each day of the meeting. Power will be available if the sponsor wants to provide a display screen.

Benefits

  • Two additional pull-up banners (up to 1m wide) in the café area (supplied by sponsor)
  • Four cafe tables with chairs at the café area
  • Your inclusive exhibition booth adjoined to the café area
  • Logo displayed online specifically advertising the café barista availability during the conference
  • Opportunity to include a small promotional item in the satchel
  • Logo and up to two slide adverts displayed on an AV display at the cafe
Cafe
Sponsored by Roche Diagnostic

Name Badge & Lanyard Sponsor – SOLD

The Name Badge sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the meeting.

Benefits

  • Company logo printed on the Delegate Name Badges
  • Opportunity to supply double clipped lanyards with the company logo (Approx 400 required)
Name Badge
Sponsored by Leica Biosystems

Gold Sponsorship Opportunities - AUD$9,000 (incl GST)

Gold Sponsor AUD$9,000 (incl. GST)

Gold sponsorship allows you to value-add your exhibition at the meeting by accruing a range of branding and advertising benefits.  

Benefits

  • Logo and acknowledgement as a Gold Sponsor on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Gold Sponsor in the opening session
  • One pull-up banner in the catering area for the duration of the meeting
  • Logo, company profile & hyperlink on the meeting website
  • Logo, company profile & hyperlink on the meeting App
  • Two PDF eSatchel inserts
  • One physical satchel insert
  • One exhibition booth in preferred position (subject to date of booking)
  • One full conference registration including the Welcome Reception and the Conference Dinner
  • Two exhibitor registrations including the Welcome Reception
  • Opportunity to include a small promotional item in the satchel
  • Delegate list

Each Gold sponsor can also select one of the following packages (subject to time of booking):

  • Satchel Sponsor
  • Conference Handbook Sponsor – SOLD
  • Welcome Reception Sponsor
  • Sunday Plenary Sponsor
Gold
exhibition_space_included

Satchel Sponsor

Each participant will receive a high quality satchel (or compendium) printed with your logo. Your logo is guaranteed to be seen every day during the meeting. The satchel will be selected to ensure delegates keep using it after the meeting. 

Benefits

  • Company logo printed on the Delegate Satchel
Satchel

Conference Handbook Sponsor – SOLD

The Handbook sponsorship is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the handbook when they register at the conference.

Benefits

  • Full page logo or advert on either the inside front cover or back page of the conference handbook
handbook_sponsor

Welcome Reception Sponsor

The Welcome Reception is always a highlight for delegates. It is the first opportunity for delegates to connect at the meeting. This is also one of only two opportunities to address delegates at the conference.

Benefits

  • Two additional pull-up banners displayed at the front entrance of the Welcome Reception (provided by sponsor)
  • Opportunity to address delegates during the Welcome Reception (5 minutes)
  • Logo display on the online program beside the Welcome function advertising
  • Logo and two adverts displayed on AV units during the Welcome Reception
welcome

Sunday Plenary Sponsor

Benefits:

  • Two additional banners displayed at the front of the auditorium during the Sunday Plenary sessions (provided by sponsor)
  • Opportunity to address delegates during one Sunday plenary session (5 minutes)
  • Opportunity to chair a session
  • Logo displayed on online program beside Sunday Plenary session
  • Logo displayed on an individual sponsor’s slide at the start and during breaks during the Sunday plenary sessions
  • One slide advert displayed between oral presentations during the Sunday plenary sessions
Rostrum with microphone and red curtain waiting for speech.

Silver Sponsorship Opportunities - AUD$7,000 (incl GST)

Silver Sponsor AUD$7,000 (incl. GST)

Silver sponsorship enables your organisation to show its support for the National Histology Conference.

Benefits

  • Logo and acknowledgement as a Silver Sponsor on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Silver Sponsor at the commencement of the meeting
  • One full conference registration including the Welcome Reception and the Conference Dinner
  • One exhibitor registration including the Welcome Reception
  • One exhibition booth in a preferred position (subject to time of booking)
  • Logo, company profile & hyperlink on the meeting website
  • Logo, company profile & hyperlink on the meeting App
  • One PDF eSatchel insert
  • One physical satchel insert
  • Delegate list

Each Silver sponsor can also select one of the following packages (subject to time of booking):

  • Note Pad Sponsor
  • Pen Sponsor
  • Conference Lunch Sponsor
silver
exhibition_space_included

Note Pad Sponsor

This is a great opportunity to have each delegate using your branded pads to make notes during the sessions.

Benefits

  • Sponsors to provide notepads (must be A4) with Company and/or Conference logos for inclusion in delegate satchels (Approx 400 required)
notepad

Delegate Pen Sponsor

This is a great opportunity to have each delegate using your branded pens to make notes during the sessions.

Benefits

  • Sponsor to provide pens with company and/or Conference logos for inclusion in delegates bags (approximately 400 required)
pen

Conference Lunch Sponsor

Lunch catering sponsors will be acknowledged in the pocket program and on-line program plus embedded hyperlinks.

This package includes lunch on Saturday and Sunday. 

Benefits

  • Opportunity to display signage & distribute promotional materials (supplied by sponsor) at the buffet lunch
  • Logo and one advert displayed on AV units during lunch
lunch1

Bronze Sponsorship Opportunities - AUD$2,000 (incl GST)

Bronze Sponsor AUD$2,000 (incl. GST)

Please note that Bronze package do not include an exhibition booth, however you can purchase these separately.  

Benefits

  • Logo and acknowledgement as a Bronze Sponsor on all meeting materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as Bronze Sponsor at the commencement of the meeting
  • Logo, company profile & hyperlink on the meeting website
  • Logo, company profile & hyperlink on the meeting App
  • One PDF eSatchel insert
  • Delegate List

Each Bronze sponsor can also select one of the following packages (subject to time of booking):

  • Morning Tea Sponsor
  • Afternoon Tea Sponsor
  • Workshop Sponsor
  • Delegate Satchel Insert
Bronze-Sponsor

Conference Morning Tea Sponsor

Morning Tea catering sponsors will be acknowledged in the pocket program and on-line program plus embedded hyperlinks.

This package includes morning tea on Saturday and Sunday. 

Benefits

  • Opportunity to display signage & distribute promotional materials (supplied by sponsor) at the Conference Morning Tea
  • Logo & hyperlink displayed with the catering break on the on-line program
  • Logo and one advert displayed on AV units during morning tea

Conference Afternoon Tea Sponsor

Afternoon Tea catering sponsors will be acknowledged in the pocket program and on-line program plus embedded hyperlinks.

This package includes afternoon tea on Saturday and Sunday. 

Benefits

  • Opportunity to display signage & distribute promotional materials (supplied by sponsor) at the Conference Afternoon Tea
  • Logo & hyperlink displayed with the catering break on the on-line program
  • Logo and one advert displayed on AV units during afternoon tea

Workshop Sponsor

A workshop sponsorship is a prestigious branding opportunity to be associated with leaders in your field. 

Benefits

  • Opportunity to display signage & distribute promotional materials (supplied by sponsor) at the workshop
  • Opportunity for 5min presentation at commencement of workshop
  • One complimentary registration to the workshop

Delegate Satchel Insert

Opportunity to include an insert in the Delegate Satchels that are given to each delegate at registration.

Benefits

  • One physical insert into Conference satchel supplied by sponsor (Approx 400 required)

Advertising Opportunites

The following advertising options are available to reinforce other sponsorship packages or as individual items. Artwork and signage to be supplied by sponsor.

Opportunities:

  • Satchel Insert $1,000
  • Handbook advert $1,000
  • PDF eSatchel Insert (50 word profile, logo, hyperlink and PDF attachment) included on the Delegate App $500

Conditions:

  • All costs include GST and are in AUD.
  • A tax invoice will be sent on receipt of a booking.
  • Finished art is to be supplied for all advertisements.
  • Satchel inserts other than brochures must be approved by the conference manager.

Exhibition Packages

Exhibition Booth (1 staff) $2,700 | Exhibition Booth (2 staff) $3,000

The Trade Exhibition is a large and important part of the National Histology Conference.

The 2017 Exhibition will be located in the Federation Ballroom of the Hotel Grand Chancellor and will run for the duration of the meeting with morning tea, afternoon tea and lunch served in the exhibition area. The welcome reception will also be held in the exhibition area to ensure exhibitors will have maximum exposure to the Conference Delegates.

Each exhibition package includes:

  • Area measuring 3-metres wide x 2-metres deep
  • Booth structure with side walls and back wall
  • Header board with your company name
  • Trestle table with table cloth
  • Two chairs
  • Two spotlights
  • One 4 amp power outlet
  • Organisation listed on the meeting website
  • Logo, 50 word company profile & hyperlink on the meeting website
  • One or Two registrations (depending on package) including the Welcome Reception (tickets to the conference dinner can be purchased separately
  • Delegate list.

Exhibitors will be asked to provide their booth position preference when booking.  Only major sponsor booths will be confirmed prior to 2017.

The Organising Committee reserves the right to change the floor plan at any time.

Terms and Conditions

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

About the National Conference

The National Histology Conference in Australia commenced in 2003. Talks between the Victorian and New South Wales histology groups primarily led to the inaugural conference in Sydney. Since that first conference, the states with organised histology groups notionally agreed to hold the conference every two years rotating through those states.

2003 Sydney, NSW
2005 Melbourne, VIC
2006 Gold Coast, QLD
2009 Adelaide, SA
2011 Sydney, NSW
2013 Melbourne, VIC
2015 Brisbane, QLD

The event has grown in stature and professionalism with the venues, presenters and social engagements continuing to drive the conference to new levels of sophistication and probity.

This conference explores the potential for the histology groups to venture to states currently without organised histology groups. This provides one further step in the evolution of histology meetings by broadening to yet to be explored states and territories on a national level.

The Histology Group of Victoria will be the host of the conference, but unlike other National Histology Conferences will be joined by all states to create a more national approach to the first neutral location.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.